Total Assistant

Total Assistant counting feature summary

File formats

  • Microsoft Word (doc, rtf, wpd and any other Word supported format)
  • Microsoft Excel (xls, csv and any other Excel supported format)
  • Microsoft PowerPoint (ppt, pps)
  • Adobe Acrobat (pdf)
  • Plain text (txt)
  • HTML (htm, html)


  • Character count, with or without spaces
  • Word count
  • Line count, user configurable characters per line

File selection options

  • Single file
  • Selected files
  • Whole folder
  • Folder and sub-folders
  • Files on network drives
  • Drag and drop files and folders from Windows Explorer


  • Cost calculator.  Calculate total cost for words, characters and lines.
  • Print filenames and text counts.
  • Copy and paste of filename and text counts.  Paste results into emails, Excel, Word etc.
  • Double click a file in Total Assistant to open it.
  • Optionally include or exclude text not counted by Microsoft Word

Reports and invoice generation (Total Assistant Pro edition)

  • Reports produced in Word format
  • Fully customisable report layout
  • Customer database integrated with Outlook Contacts or Outlook Express (not on Vista).
  • Import of customer database from other formats
  • Customer specific charge rates

What our users think

It's a true wonder!

Magda Zanchetta

Total assistant is a wonderful acquisition for any translator.

Tarcisio Goes, Sworn Translator since 1977

I love using my Total Assistant to calculate my lines and characters. It saves SO much time.

Cindy Brown, Medical Transcriptionist

Total Assistant is a great help with my work as translator.

Martha Rosemberg

Total Assistant has become an invaluable tool in allowing us to be more productive.

Bianca Clark. Director of Operations

I'm very pleased with Total Assistant. It is more accurate in word count than other tools.

Francesco Villani - Freelancer

Total Assistant is a cost-effective tool for translators

Ariella Germinario-Lingenthal ITI, IoL

It's saved me a great deal of time

Beate Pause, B P Translations

Five stars from file transit